Administrative Assistant ( {{city}}) Job at Jamail & Smith Construction, LP, Webster, TX

eXl4dGd3RUFWdnp6cEd0ZVVocEZuUFNnQnc9PQ==
  • Jamail & Smith Construction, LP
  • Webster, TX

Job Description

Company Overview:

At Jamail & Smith Construction , we take pride in delivering high-quality construction services with integrity, professionalism, and a focus on relationships. Our projects span education, municipal, and commercial sectors throughout Texas. We’re a team that values trust, attention to detail, and doing things the right way — every time.

Position Summary:

We are seeking a highly organized and detail-oriented Construction Administrative Assistant to support our project managers and field teams. This role is essential in keeping operations running smoothly by handling administrative tasks, maintaining accurate documentation, and ensuring effective communication between office and field personnel. The ideal candidate is proactive, dependable, and comfortable working in a fast-paced construction environment.

Key Responsibilities:

  • Provide administrative support to operations & administrative staff.
  • Prepare, track, and manage construction documents such as submittals, RFIs, change orders, and meeting minutes as needed.
  • Assist with keeping our company database (Procore) up to date.
  • Assist the preconstruction department with subcontractor calls, bid invitations, HUB plans, & other tasks as needed.
  • Attend & plan subcontractor networking events.

Contract & Compliance Administration

  • Help track subcontractor compliance including certificates of insurance, W-9s, signed contracts, safety documentation, and lien waivers.
  • Maintain current and accurate records for vendor files, contract documents, and purchase orders.
  • Assist with prequalification of subcontractors and ensure all required documentation is current and in place before work begins.

Qualifications:

  • 2+ years of administrative experience, preferably in the construction or A/E/C industry.
  • Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines.
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook) and comfortable learning construction-specific software (e.g., Procore, Bluebeam, Sage, or similar).
  • Excellent written and verbal communication skills.
  • High level of accuracy and attention to detail.
  • Ability to work independently and as part of a team in a dynamic environment.
  • High school diploma or equivalent required; associate or bachelor’s degree preferred.

Job Tags

Contract work, Part time, For subcontractor,

Similar Jobs

Perrygo Consulting Group, LLC

Network Administrator Mid - Top Secret cleared - Cisco/Juniper - JMETC Job at Perrygo Consulting Group, LLC

 ...aboard highly motivated and energetic individuals to join our teams. Currently, we are seeking a Network Administrator Mid-level - Cisco/Juniper - JMETC. This role supports our Navy customer in Lexington Park, MD. Job Description and Responsibilities: Functional... 

Perfict Global, Inc.

COBOL Developer Job at Perfict Global, Inc.

 ...client needs.We provide excellent benefits such as Medical, Dental, Vision ++ a fun company to work!!!Job description:Job role: COBOL DeveloperLocation: Tampa, FL (Hybrid role)Duration: 6 months+Client: Client InsuranceMUST HAVES: 10+ years of Cobol... 

Jovie of Chicago

Full-Time Sitter - South Suburbs Job at Jovie of Chicago

 ...Were here to help. Safety First - Peace of mind: Every family is screened for your safety. Full-Time Position available for sitters who can work in South Suburbs such as Oak Lawn, Orland Park, Tinley Park, Palos Heights, Willowbrook, Burr Ridge, La Grange, and surrounding... 

The Trade Desk

Senior Software Engineer - Geo TargetingNewBellevue, Washington, United States Job at The Trade Desk

 ...creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by law with...  ...compensation) under laws administered by the Secretary of Veterans Affairs; or (2) A person who was discharged or released from active duty... 

Two95 International Inc.

IOS and Android Developer Job at Two95 International Inc.

 ...We are looking for a Mobile Application Developer who possesses a passion for mobile technologies and will work with next generation payment...  ...gateway platform. Responsibilities Design and build iOS and Android mobile applications Collaborate with cross-functional...