Job Description

Company Description

The Business Cleaning Company Inc., based in San Diego County, offers quality commercial cleaning services nationwide. Our comprehensive services include janitorial service, construction site cleaning, move-out cleaning, pressure washing, day porter services, carpet cleaning, window washing, and parking lot sweeping. As an environmentally conscious corporation, we promote green cleaning and recycling for all customer facilities.

Role Description

This is a full-time, on-site role for an Administrative Assistant located in San Diego, CA. The Administrative Assistant will handle day-to-day clerical tasks such as administrative assistance, managing phone communications, and supporting executive staff. Responsibilities include:

· Daily opening tasks (i.e., checking voice mail messages, opening blinds, taking daily staff temperature)

· Answer phones

· Filing, Data entry

· Responsible for key cabinet, including checking in new account keys, labeling and logging keys, and monthly key audits

· Responsible for searching for new potential contractors (partners) in our industry in California and out-of-state

· Responsible for updating all TBCC vendor's contact spreadsheet

· Assist with creating janitorial supply orders for our customers’ accounts when warehouse tech is out

· Support Management, Operations, QA Reps, and Sales team in creating/updating/modifying existing Excel spreadsheets and TBCC forms

· Create and proofread letters for clients and /or office use

· Support Management, Operations, and QA team in creating, editing, copying, and binding service proposals

· Create files and binders as requested

· Assisting job applicants and checking employment applications for completion

· Drafting memorandums, take minute notes in all Staff and Operations meetings

· Translating documents, forms, and specifications

· Assisting with creating proposal and marketing literature

· Assist with Travel Reservations and accommodations

· Assist with Travel Expenses for the team

· Maintain social media accounts/programs like Facebook, Twitter, Instagram, Yelp, etc.

· Assist in updating all prospects for marketing

· Keep all copy paper stocked for the copy machine

· Maintain Kitchen supplies stocked and order when needed (see COO for this)

· Keep the front office tidy and looking neat

Qualifications

• Administrative Assistance and Clerical Skills
• Phone Etiquette and Communication skills
• Experience in Executive Administrative Assistance
• Excellent organizational skills and attention to detail
• Strong interpersonal skills and ability to work in a team environment
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Prior experience in a similar role is a plus
• High school diploma or equivalent; additional qualifications in office administration are advantageous
• Bilingual English/Spanish is a must.

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