Job Description

Benefits Manager

Benefits Department

Debevoise & Plimpton LLP is a premier law firm with market-leading practices, a global perspective and strong New York roots. Our clients look to us to bring a distinctively high degree of quality, intensity and creativity to resolve legal challenges effectively and cost efficiently. We believe in hiring talented and dedicated individuals as members of our administrative community. We draw on the strength of our culture and structure to deliver the best of our firm to our lawyers and clients through true collaboration. The firm is seeking a seeking a Benefits Manager to become an integral part of the Benefits Department. This role supports many functions across Benefits.

RESPONSIBILITIES include but are not limited to:

• Assist with the administration of employee benefits in all of the firm’s operations. Provide special guidance and support to all locations on a global scale regarding various legal and administrative staff benefit plans.
• Oversee the administration of employee benefit programs such as retirement plans, disability claim administration, medical, dental, vision, and life insurance.
• Survey the legal industry to determine the firm’s competitive position in employee benefits through market data analysis and firm wide surveys.
• Develop, recommend, and install new or modified plans and employee benefit policies.
• Monitor cost control procedures to assure maximum coverage at the least possible cost to the firm and employee.
• Communicate plan provisions and structure on an ongoing (annual) and new hire basis, when necessary and requested.
• Account for the development, maintenance, and delivery of new hire orientation meetings. Ensuring effective communications of benefit programs for new lawyers and staff.
• Oversee the benefit enrollment and open enrollment processes. Monitor the benefits-related components in the firms HRIS system (Workday), and the firm’s intranet.
• Oversee the annual audit and nondiscrimination testing processes.
• Act as the primary liaison between the pension actuary, 401(k) record keeper and the plan’s trustee and auditors. Ensure client service agreements with vendors and manage outside vendor costs.
• Oversee all government filings (5500, etc.) for retirement plans, ensuring accurate and timely reporting as required by law.
• Manage overall 401(k) plan design, in coordination with ERISA counsel. Ensure all plan documents and amendments are accurate and current, and made available to plan participants.
• Serve as the point of contact for plan participants and retirees. Respond to inquiries in a timely manner and constantly seek ways to enhance communication with partners.
• Manage testing (non-discrimination and coverage)/actuarial funding valuations for all plans, as applicable. Coordinate with outside vendors as appropriate and maintain procedural documentation records related to all plans.
• Assure company compliance with provisions of Employee Retirement Income Security Act and the Affordable Care Act. Supervise preparation of reports and applications required by law to be filed with federal and state agencies (i.e. Internal Revenue Service, Department of Labor, insurance commissioners, and other regulatory agencies). Review and analyze changes to state and federal laws pertaining to benefits, and report necessary or suggested changes to management.
• Serve as a Workday HRIS super-user for the department (provide training to the Benefits Department, and provide technical support to end-users, etc.).
• Evaluate the firm’s benefits needs for the Workday HRIS system and ensure that the system design continues to meet requirements, while supporting maintenance of the system as it relates to benefits administration.
• Support the health and welfare functions of the department by auditing monthly bills and annual carrier census files.
• Assist with ad hoc projects, reports, and other tasks as needed.

REQUIREMENTS:

• Bachelor's degree from a four-year college or university.
• Minimum of 7-10 years of Benefits experience. Preferably in a managerial capacity.
• Experience working on system upgrade/installation teams for benefit/payroll applications.
• Advanced knowledge of Microsoft Office.
• Strong Excel skills (i.e. Vlookups, pivot tables, macros etc.).
• Experience maintaining confidential/sensitive information.
• Solid understanding of database design, structure, functions/processes, and analysis tools.
• Strong organizational, analytical, and troubleshooting skills.
• Ability to work well independently and in a team environment.
• Self-motivated, proactive, and possesses a high sense of urgency.
• Experience working through an open enrollment or annual renewals benefits cycle.
• Strong understanding of benefits processes and data, including eligibility and enrollment rules/procedures.
• Strong communications skills both verbal and written.
• Ability to prioritize and multi-task in a diverse & growth-oriented environment.
• Willingness to work weekends and after business hours when needed.
• Strong operational knowledge of HRIS applications. Workday experience is highly preferred.
• CEBS designation highly preferred.
• Experience with large law firms is highly preferred.

TO APPLY:

A resume and cover letter are required to apply for this position. Please tell us your salary requirements and where you saw this position posted. Send required materials to: tkyarborough@debevoise.com.

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