Event Assistant Job at The Hollister Group, Boston, MA

eVN0dWdnSUNWUG45cDJaU1hScEFudmF1Q0E9PQ==
  • The Hollister Group
  • Boston, MA

Job Description

Job Description

Our client is seeking an organized and dependable Event Assistant to provide administrative and coordination support for a fast-paced office environment. This 6-month contract role supports daily operations related to scheduling, event logistics, and general office coordination. The ideal candidate is detail-oriented, communicates clearly, and can manage multiple requests while working fully on-site. This position offers hands-on experience supporting operational processes and team initiatives in a collaborative setting. Candidates must be local to the Boston, MA area as this is a fully on-site role, five days per week.

Compensation: $24/h contract

*These salary numbers are not guaranteed, and take into account experience level, qualifications, and internal equity – potential offer may be outside of this range*

Responsibilities:

  • Serve as the main contact for space availability, scheduling procedures, and event-related inquiries via phone, email, and in person
  • Review, process, and approve space reservation requests and virtual applications with accuracy and efficiency
  • Utilize event scheduling software to manage space availability, data entry, and request tracking
  • Educate the community on event planning policies, procedures, and timelines
  • Provide administrative support to department leadership and event planning staff as needed
  • Assist with event logistics and coordination to support successful execution of programs
  • Manage departmental signage, office supplies, and support marketing and promotional initiatives
  • Coordinate scheduling and billing for weddings and similar events
  • Oversee access card programming for spaces
  • Administer mascot-related programming, including supervising and scheduling student staff
  • Reconcile departmental cash vouchers and support basic financial tracking

Requirements:

  • Minimum of three (3) years of administrative or related experience
  • Entry-level experience supporting event coordination
  • Strong attention to detail with excellent organizational and time-management skills
  • Clear and professional written and verbal communication skills
  • Proven customer service mindset with the ability to manage frequent interruptions
  • Ability to work independently while contributing effectively within a team environment
  • Proficiency with basic computer applications and office systems
  • Associate’s or Bachelor’s degree preferred

Our Commitment to Inclusion & Belonging:

The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.

Job Tags

Contract work, Work at office, Local area,

Similar Jobs

Access Healthcare

Travel Cath Lab Registered Nurse Job at Access Healthcare

 ...Job Description Access Healthcare is seeking a travel nurse RN Cardiac Cath Lab for a travel nursing job in Waterloo, Iowa...  ...Discipline: RN ~ Duration: 12 weeks ~40 hours per week ~ Shift: 8 hours, days ~ Employment Type: Travel 40hrs per week, day shift,... 

Creative Learning Preschool

Creative Learning Preschool, Part-Time Teaching Assistant Job at Creative Learning Preschool

 ...Summary Looking for a fun and rewarding job? Creative Learning Preschool is hiring part-time teaching assistants! Part-time shifts are typically 2-3 hours per day. Opportunities for additional subbing hours are available. Priority is given to applicants who have education... 

LifeStance Health

Licensed Therapist (LMSW / LACMH / LAMFT) Job at LifeStance Health

At LifeStance Health, we believe in a truly healthy society where mental and physical healthcare are unified to make lives better. Our mission is to help people lead healthier, more fulfilling lives by improving access to trusted, affordable, and personalized mental healthcare...