Executive & Office Operations Assistant Job at Mariloff Diamonds International, Inc., Dallas, TX

eVNCdGh3UUdVdm4rcm1CYldobEJuUEdsQmc9PQ==
  • Mariloff Diamonds International, Inc.
  • Dallas, TX

Job Description

Job Description

💼 Executive & Office Operations Assistant

📍 Dallas, TX | In-Person | Full-Time (W-2)

🕒 Monday–Friday (No Weekends)

📅 Start Date: ASAP

💰 Compensation Based on Experience + Benefits

Mariloff Diamonds & Fine Jewelry has been a trusted name in Dallas, Texas for over 40 years. We're a family-owned business looking for a highly organized, detail-oriented Executive & Office Operations Assistant to support our office operations, ownership team, and client-facing staff.

*This is a full-time, IN-PERSON position based in our Dallas showroom. Please DO NOT APPLY if you are not available to work onsite.

✨ About the Role

This role is ideal for someone with a blend of administrative, bookkeeping, inventory control, and customer service experience. You'll be an essential member of our close-knit team—handling daily operations, coordinating communications, and ensuring the smooth running of the showroom and back office.

🔑 Key Responsibilities

  • Perform light bookkeeping and manage bill payments using QuickBooks
  • Organize and maintain vendor files, invoices, and the physical file room
  • Order and restock office and kitchen supplies
  • Maintain and troubleshoot copy machine, printers, and other office tech
  • Prepare internal memos, assist with tax return processing
  • Schedule meetings, prepare internal communications, and assist with filing tax returns
  • Support the owners with occasional personal assistant tasks
  • Coordinate product shipping and insurance logistics for customer orders
  • Research, track, and pay applicable sales taxes online
  • Greet customers and support in-store appointments as needed
  • Help cover the front desk and phones in a professional, polished manner

✅ What We're Looking for

  • 3+ years of office experience (family office or small business a plus, but we're open to strong candidates with less experience)
  • Proven experience with QuickBooks, Excel, and MS Word
  • Strong organizational skills and exceptional attention to detail
  • Proactive problem-solver who takes initiative and catches errors
  • Discreet, loyal, and professional under pressure
  • Flexible schedule and willingness to pitch in wherever needed

🎁 What We Offer

  • Compensation based on experience
  • Benefits package + PTO and paid holidays
  • Monday - Friday schedule (9:30 AM - 6:30PM)
  • Weekends off

💎 Why Join Mariloff?

You’ll be part of a trusted, tight-knit team that values professionalism, collaboration, and attention to detail. We’d love to hear from you if you take ownership, care about getting things right, and thrive in a fast-paced but friendly retail office environment. This is a great opportunity to make a real impact alongside a dedicated group of people who love what they do.

Job Tags

Full time, Work at office, Immediate start, Flexible hours, Monday to Friday,

Similar Jobs

ScionHealth

Supervising Registered Nurse - Per Diem - Nights Job at ScionHealth

 ...the hospital staff to ensure quality care and compliance with policies and mandated regulations. Provide professional guidance for nursing personnel, manage disciplinary issues, prepare administrative reports, review staffing and budgetary needs, and integrate Nursing Services... 

vaco

Payroll Manager Job at vaco

 ...of 6001000+ employees. Our culture thrives on collaboration, accountability, and continuous growth. We process payroll weekly and are...  ...-related general ledger accounts Collaborate with HR and Finance teams to ensure seamless data flow and reporting Ensure compliance... 

Carle Health

Licensed Practitioner of the Healing Arts (LPHA) Reviewer Job at Carle Health

 ...healthcare system with nearly 16,600 team members in its eight hospitals, physician groups and a variety of healthcare businesses....  ...Carle Health participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security... 

EMH&T

ENTRY LEVEL ENVIRONMENTAL SCIENTIST Job at EMH&T

 ...Job Description Job Description EMH&T is currently seeking an Environmental Scientist to join our Environmental team located in Columbus, OH. The Environmental Scientist will work under the mentorship of a Senior Environmental Scientist and will contribute to our... 

Genworth

Genworth Finance Development Program Intern - Summer 2026 Job at Genworth

 ...better. We create fulfilling purpose-driven careers by learning from the world and each other. POSITION TITLE Finance Development Program Intern - Summer 2026 POSITION LOCATION This hybrid position will be located in Richmond, Virginia. YOUR ROLE...