Job Description

Job Title: Operations Administrator

Location: Chicago, IL – 100% on-site

Industry: Software Development

Pay: $60,000 – $75,000

About Our Client:

Addison Group is hiring for our client, a rapidly growing tech startup based in Chicago. This innovative company offers a dynamic, high-energy environment with a collaborative culture, strong leadership support, and an emphasis on growth, creativity, and employee satisfaction. If you’re looking for a place where your ideas are heard and you can truly make an impact, this is it.

Job Description:

Our client is seeking a highly organized and proactive Operations Administrator to become the central support resource for a fast-paced office and sales team. This is a role ideal for someone who enjoys managing multiple responsibilities, thrives in a start-up setting, and has a strong sense of ownership and problem-solving skills. The role will focus on office operations, administrative coordination, and employee engagement initiatives.

Key Responsibilities:

• Support internal sales operations by maintaining documentation, coordinating invoices and vendor documents, and assisting with purchase order tracking.
• Collaborate cross-functionally with internal departments such as finance, legal, and procurement to streamline administrative workflows.
• Act as a liaison with global teams on coordination tasks such as organizational updates and internal communications.
• Manage day-to-day office logistics including vendor communication, supply inventory, equipment upkeep, and building relations.
• Oversee car maintenance scheduling and corporate housing contract updates.
• Support leadership with scheduling, expense reports, and team meeting coordination.
• Assist with recruiting logistics including interview scheduling and candidate communication.
• Plan and execute internal team-building events and support broader employee engagement activities.

Qualifications:

• 3–5 years of administrative experience in a small business or startup environment.
• Proficiency in Google Workspace (Docs, Sheets, Calendar, etc.)
• Valid driver’s license (occasional company vehicle use required).
• Strong multitasking skills and the ability to remain calm and effective in a fast-changing environment.
• Confident communication skills and the ability to push back respectfully when needed.
• Comfortable collaborating closely with leadership, including direct exposure to senior executives.

Additional Details:

• Hours: Monday–Friday, 8:00 AM – 5:00 PM – 100% on-site
• Dress Code: Business casual
• Start Date: Early June

Perks:

• Start-up culture with exposure to cross-functional leaders
• Growth opportunities
• Competitive salary with employer-paid health benefits
• 401(k) with company match
• Generous paid time off and strong work-life balance

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran, in accordance with applicable federal, state, and local laws. Reasonable accommodation is available for qualified individuals with disabilities upon request.

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