Orchestra and Musician Advancement Manager Job at New World Symphony, Miami Beach, FL

eGl0dGl3QUVVL1h5b0dKZld4MUFtUEds
  • New World Symphony
  • Miami Beach, FL

Job Description

Job Description

Job Description

Company Description

The New World Symphony (NWS) is a laboratory for generating new ideas about the way music is taught, presented, and experienced. Under the direction of Artistic Director Stéphane Denève, its unique fellowship program trains music school graduates for leadership roles in the field of classical music. Artistic excellence, connection to audiences, engaging communities and entrepreneurial activities are pillars of the experiential curriculum. NWS pursues its work in New World Center (NWC), a Frank Gehry-designed campus that is uniquely suited to embrace the digital future, for education and artistic expression. 

Job Description

POSITION SUMMARY: 

The Orchestra and Musician Advancement Manager works closely with and provides administrative assistance to the Director of Orchestra. The position assists with logistical planning and execution of New World Symphony (NWS) Fellowship activities in collaboration with the Musician Advancement Team. 

DUTIES AND RESPONSIBILITIES 

  • Develop and maintain excellent communications and harmonious professional relationships with NWS staff, Fellows, substitutes, supplemental musicians and guest artists  
  • Uphold policies and procedures as defined in the NWS Fellowship Program Handbook   
  • Manage the substitute (sub) and supplemental (supp) musicians needed for each orchestra cycle 
    • Utilize the official NWS Substitute Musician List to secure the necessary sub/supp musicians for each concert cycle 
    • Manage travel and accommodation arrangements, liaising with Facilities staff as needed
    • Coordinate the administrative process for international substitute and supplemental musicians, ensuring all visa documentation and financial forms are completed and submitted 
    • Communicate pertinent information to sub/supp musicians prior to their arrival  
    • Maintain accurate records to ensure sub/supp players receive payment 
    • Process payments for sub/supp players 
  • Manage orchestra-related activities during rehearsals and performances, including documenting musician attendance, addressing any musician-related issues, and performing other backstage responsibilities as needed  
  • Distribute up-to-date information to musicians via bulletin boards, email blasts, SharePoint, and other institutional communication platforms   
  • Assist the Director of Orchestra in managing contact databases, musician time off requests, SharePoint files, and other data related to the NWS Fellows and substitute/supplemental musicians  
  • Answer questions/interact with guest soloists, conductors, and visiting faculty members regarding rosters, rehearsal schedule, etc.   

Musician Advancement (MA)  

  • Coordinate sign-ups, assignments, and feedback forms for MA events  
  • Provide calendar invitations and logistical details to assigned Fellows for MA events  
  • Process Musician Advancement payables as needed. 
  • Assist with staffing necessary in-person events    
  • Assist with Fellow registration, onboarding and offboarding
  • Assist with occasional catering/logistics for the Fellows and room setup request needs  
  • Share in administrative responsibilities of facilitating weekly department meetings and organizing departmental storage and filing systems (occurs on a rotating basis for all MA team)  
  • Perform other job-related duties as needed  
Qualifications

EDUCATION AND EXPERIENCE 

  • Bachelor's degree in Music, Arts Administration or a related field; one to three years of Arts Management experience; an equivalent combination of education and experience may be considered 

KNOWLEDGE, SKILLS, AND ABILITIES 

  • Strong verbal and written communication skills   
  • Ability to interact effectively under pressure in a professional environment  
  • Ability to prioritize/manage tasks independently as part of a collaborative team  
  • High degree of organization, efficiency, critical thinking and creativity  
  • Proficiency in Microsoft Office applications  
  • Knowledge of classical music repertoire and industry   
  • Familiarity with stage protocol in an orchestral environment  
  • Passion for the mission of the New World Symphony and commitment to its values of community, respect, accountability, excellence and trust 
  • Ability to maintain strict confidentiality with sensitive information  

PHYSICAL REQUIREMENTS 

  • Ability to work a flexible schedule, including evenings and weekends  
  • Ability to work in-person at the New World Center for rehearsals and concerts 

Additional Information

BENEFITS:  NWS offers an excellent benefits package to eligible employees including medical, dental, vision, long and short term disability, life and AD&D, 401(k), generous paid time off and comprehensive flexible work arrangements program.

EEO STATEMENT : The New World Symphony is an equal opportunity employer. The New World Symphony prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, veteran status, genetics, disability status or any other characteristic protected by federal, state or local laws. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Job Tags

Temporary work, Work at office, Local area, Flexible hours, Afternoon shift,

Similar Jobs

UC San Diego

Genetic Counseling Assistant Job at UC San Diego

 ...DESCRIPTIONUnder the direction of the Program Director and Genetic Counselors, the Genetic Counselor Assistant is the first contact...  ...). Performs all other duties as assigned by the genetic counseling staff. MINIMUM QUALIFICATIONS~Knowledge of genetics and genetic... 

Alpine mechanical

HVAC Project Manager Job at Alpine mechanical

 ...Job Description Job Description HVAC Project Manager We are looking for a project manager with experience in the HVAC field or at least in construction to oversee new projects for a commercial HVAC company. You as a HVAC project manager will be responsible for... 

The Lord's Place Inc

STAFF ACCOUNTANT - F/T POSITION Job at The Lord's Place Inc

 ...backgrounds. We have consistently ranked nationally as a Best Nonprofit to Work For and as a Best Place to Work in Florida. What...  ...Reimbursement~ And much, much more! We are seeking a Staff Accountant to join our Finance team. The Staff Accountant will assist the... 

Labornow, Inc

Office Administrator for staffing agency Job at Labornow, Inc

 ...Knight Management Group provides administration and management services to our affiliate, Labornow of MA LLC, a light industrial staffing company. Company Description Knight Management Group provides administration and management services to our affiliate, Labornow... 

Centers Health Care

Podiatrist Job at Centers Health Care

Join to apply for the Podiatrist role at Centers Health Care4 days ago Be among the first 25 applicantsJoin to apply for the Podiatrist role at Centers Health CareMedical Director Services PC is looking to hire experienced Podiatrist s to service our skilled nursing...